Collection of Unpaid Consulting Fees For Onsite Independent Contractor

Daniel H. Weberman New York Business Attorney Portrait
Daniel H. Weberman
May 20, 2024

Client Background: Client, an independent consultant specializing in IT project management, encountered difficulties in collecting unpaid consulting fees from a client for onsite services rendered. Despite fulfilling their contractual obligations and delivering satisfactory results, Client faced delays and resistance from the client in processing payment for the services rendered. Seeking to recover the unpaid fees and resolve the matter without resorting to litigation, Client sought legal assistance to navigate the collection process effectively. They approached Daniel H. Weberman, Attorney at Law, for guidance and support in recovering the outstanding fees while safeguarding their professional reputation and business interests.

Case Overview: Daniel undertook the task of collecting unpaid consulting fees on behalf of Client for onsite services provided to a client. Recognizing the importance of preserving the client-consultant relationship and securing prompt payment for the services rendered, Daniel employed a strategic and diplomatic approach to negotiate with the client and resolve the payment dispute amicably, thereby minimizing disruptions to Client's business operations and reputation.

Key Tasks & Solutions:

Invoice Review and Documentation: Daniel conducted a thorough review of Client's invoicing records, contractual agreements, and correspondence with the client to assess the validity of the unpaid fees and establish a clear documentation trail to support the collection efforts. This involved verifying the scope of services rendered, the terms of payment outlined in the contract, and any relevant communications regarding payment status or disputes.

Communication with the Client: Daniel initiated communication with the client to address the issue of unpaid fees in a professional and non-confrontational manner. He sought to understand the reasons for the payment delays, clarify any misunderstandings or disputes regarding the invoiced amounts, and explore mutually acceptable solutions to resolve the outstanding payment issue promptly.

Negotiation and Settlement: Drawing on his negotiation skills and expertise in dispute resolution, Daniel engaged in constructive dialogue with the client to negotiate a settlement that would satisfy both parties' interests and facilitate the timely payment of the unpaid consulting fees. This could involve negotiating a payment plan, offering concessions or discounts, or exploring alternative arrangements to resolve the payment dispute while preserving the client-consultant relationship.

Legal Enforcement Options: In cases where negotiation and settlement efforts with the client were unsuccessful, Daniel explored legal enforcement options available to Client to recover the unpaid fees, such as sending demand letters, initiating collections proceedings, or pursuing legal action through small claims court or arbitration. He provided guidance on the strengths and weaknesses of each option, as well as the potential costs and risks involved, to empower Client to make informed decisions regarding the next steps in the collection process.


Through Daniel's strategic negotiation efforts and diplomatic communication with the client, Client JKL successfully recovered the unpaid consulting fees for the onsite services rendered, thereby resolving the payment dispute amicably and preserving their professional reputation and client relationships. The negotiated settlement or payment arrangement provided Client with the financial relief they needed while mitigating the risk of escalation or litigation, allowing them to focus on their core business activities and pursue future opportunities with confidence. Client expressed gratitude for Daniel's support throughout the collection process, highlighting the importance of seeking legal counsel to navigate payment disputes effectively and protect their business interests. This case study underscores the significance of proactive collection strategies and skilled negotiation tactics in recovering unpaid fees and maintaining positive client relationships in the consulting industry.

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